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Student Self Advocacy Handbook

Admissions

Who works in Admissions and how can I get in contact with them?


  • If you’re not sure who to contact, or have a general question for the department, you can email the general alias: admissions@stolaf.edu




What work opportunities are available for current students in Admissions?


  • Over 100 students are currently employed with the admissions office as:
  • Admissions Fellows - upperclassmen who lead info sessions and some interviews
  • Campus Tour Guides
  • Student Communication Team - text and call prospective students
  • Student Outreach Team - write postcards to prospective students and admitted students/talk to prospective students that have similar interests
  • Front Desk workers (when the office is open)
  • Office Workers - process daily visits (when the office is open)




What influence does Admissions have on merit and financial aid packages for incoming/current students?


  • St. Olaf is a need-aware institution and uses a holistic approach to the application process.
  • All students are automatically considered for merit scholarships. Students who fall above averages as determined by the admissions department are given merit based scholarships.
  • Fine arts scholarships awarded by specific departments and arts programs
  • See the Financial Aid section of the handbook for more information about financial aid




What influence does Admissions have on the school’s branding and advertising campaigns?


  • Big picture context: Admissions and Financial Aid Offices (Enrollment) and Marketing & Communications are part of one overall division on campus: Enrollment & College Relations (which also includes Broadcast & Media Services, Music Organizations, and Campus Events offices). Collaboration is built into the operation so all offices unify efforts instead of functioning in silos.
  • Maggie Matson Larson - Associate Director of Marketing and Admissions
  • This position was created because the college believes it is important that our outgoing messaging (in emails, publications, postcards, etc.) is is authentic and true to the experience of current students and relevant to what prospective students and families are thinking about in the college search
  • Remains engaged with the admissions and recruitment process as an admissions staff member
  • Admissions Instagram and Facebook pages are managed by Admissions staff in collaboration with Marketing & Communications, texting and communications with students
  • The Office of Admissions collaborates with division colleagues in Marketing & Communication for content alignment on the main channels and the Admissions channels. Student employees in the Admissions office are heavily involved with communicating the student experience to prospective students in outreach efforts such as texting, phoning, and virtual connections.




What is the general admissions process?


  • The majority of applications follow this process:
  • “After your application is first-read, it is sent to a second reader who is a senior staff member. After another read, the application is then considered by the scholarship and admissions committees. We put a lot of work into reviewing each student’s application holistically.”
  • Every application is looked at by more than just one member of the admissions staff




What are some changes to the department or admissions process due to COVID-19?


  • There is now a permanent driving tour on campus that the department is planning on making a walking tour once on-campus visits resume so that prospective students can come to campus when the Admissions office is not open.
  • There is now a virtual visit program as well that has helped prospective students who are not able to visit campus to get a good feel of campus life and have more contact with St. Olaf students and staff.
  • The college is also now a permanently test-optional institution and it has added an Early Action deadline for applicants.
  • Student volunteer positions, such as overnight hosting and having lunch with prospective students, will likely not be back for a substantial amount of time.




What factors are considered when offering admission?


Per Common Data Set: https://photos.app.goo.gl/nUMDkcEnQ1zpthyL6 (20-21)




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Administrative Changes

Who can hire and fire the president of the college?


The Board of Regents as a whole authorizes the president of the college. They would be the ones to decide whether the president should leave the college.




Who decides the president's pay?


The Executive Committee, which is a subcommittee of the Board of Regents, establishes the compensation of St. Olaf's president. Their proposal is reviewed by the board at large.




Who decides on the members of the President's Leadership Team?


The president of the college determines the members of the President's Leadership Team (PLT). Their decision is then signed off by the board.




How long has David Anderson been the president of St Olaf?


He's been the president since July 1, 2006. Source




What is the Board of Regents?


The Board of Regents is the most powerful entity. They vote on all strategic, long-term decisions at the college, including the GE reform and the new dorms.




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Academics

Who can authorize major curriculum changes?


The Board of Regents gets to vote on major curriculum changes e.g. in a department, changes in the GE system, or the creation of new departments. Proposals reach the board after relevant groups on campus support it. The GE reform is the latest example. The proposed "Ole Core" was approved by the faculty core on Nov 7 2019 by the Faculty Meeting and then presented at the interim board meeting 2020 where the board voted in favor of it.




How does a professor get tenured?


The tenure process is complicated and we will add more detail soon. As a last step, the board of regents gets to authorize tenure proposals.




How is it decided whether I can graduate?


Students get nominated by faculty for graduation. The board of regents authorizes these candidates for degrees.




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Bias Response

Which behavior can be reported in a bias report and how is that determined?


The bias response procedure reacts to behavior targeting categories that the college is legally bound to protect by federal law. Therefore, bias reponse reacts to bias, discrimination, and harassment based on "race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance." Source: BORSC communication with Kari Hohn, Director of Title IX and Equal Opportunity




What does the Bias Response Team do?


There are 8 members on the Bias Response Team these members include: Kari M Hohn, Director of Title IX and Equal Opportunity Rosalyn J Eaton, Dean of Students María Pabón Gautier, Interim Vice President for Equity and Inclusion Fred Behr, Director of Public Safety Pamela McDowell, Associate Dean for Residence Life Corliss Swain, Professor of Philosophy Kari VanDerVeen, Director of Communications Bruce King, Vice President for Equity and Inclusion




What are possible consequences of a bias report?


  • Restorative Justice
  • Dialogue between parties
  • Investigation
  • Option to report to law enforcement (if report of crime)
The reporting party can always request additional actions from the Bias Response Team . In the majority of instances, the reporting party will also be able to terminate any actions taken.




Who decides what will happen?


If a student has been found responsible after an investigation by the bias response team, disciplinary action will be determined by Provost, the Dean of Students, or Human Resources. Disciplinary actions will vary on a case to case basis. In most cases, the reporting party can choose to terminate the actions taken.




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Budgets

What types of funding sources does the college have?


All offices and departments of the college receive funding from either or both unrest restricted or restricted sources.

  • Unrestricted Funds”- refers to money the college can use for any purpose; these funds come mainly from student tuition and fees, general-purpose gifts to the college, and earnings from general-purpose endowments.
  • Restricted Funds” - refers to money that was given to the college for specific purposes, of which the college is legally obligated to use for those purposes. Those purposes can be broad or specific. Common sources of restricted funds include grants from the government or private foundations, cash gifts for specified purposes, and earnings from endowments that have been established for specific purposes. Most often, the written agreements that grantors and donors make with the college specify which office is responsible for administering the funds, although sometimes that decision is left up to the college.




Who determines the budgets at the college? How are funds allocated?


The allocation of unrestricted funds for programs and operations of each office of the college is handled by the Finance Office (Vice President and Chief Financial Officer).

  • The amount of non-compensation funding allocated to each office of the college is affected by a number of factors, all of which are evaluated in the context of the college mission.
  • Each office of the college has a designated “budget manager,” typically its director or the department chair, that is responsible for determining the internal allocation of funds in that office.
  • The Finance Office confer with each budget manager about their office’s past spending history, ongoing needs, and new initiatives or programming requiring resources.
  • The unrestricted budget for personnel costs (salaries, wages, benefits) is managed by the Finance Office and not individual offices.
The amount of funds available from restricted sources depends on what designated gifts or endowments are assigned to a particular office or to a function that the office oversees. Restricted funds depend on:
  • The decisions of prior and current donors to the college.
  • Each office’s ability to secure grant funds to support a particular initiative or activity.




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Demonstrations and Protests

Which types of protest does the college differentiate between?


  • Demonstration – A large group of people, usually gathering for a cause. It sometimes includes a group march, ending with a rally or a speaker. A demonstration is similar to a protest in that they both can use the same or similar methods to achieve goals.
  • March – A walk by a group of people to a place in order to express an objection to any event, situation, or policy
  • Protest – A protest is a way to express objections with any event, situation, or policy. These objections may be manifest either by actions or by words.
  • Sit-In – any organized protest in which a group of people peacefully occupy and refuse to leave college premises.
  • Vigil – An observance of commemorative activity or event meant to demonstrate unity around a particular issue or concern, and/or to promote peace and prevent violence.

Source




Which laws and regulations can St. Olaf students participating in demonstrations or protests be subject to?


The college emphasizes that there is no immunity based on student status: "St. Olaf students accept full responsibility for their own actions under federal, state and local laws" "Within the College community, students acknowledge the duly constituted role of Regents, administration, faculty and student organizations in the political processes of the College, accept its regulations and abide by the decisions of its judicial bodies." Source




What types of demonstrations are explicitly allowed?


"Individuals, groups or organizations may use College facilities and grounds in accordance with established policies and guidelines. Examples of events and activities covered by this policy include but are not limited to:

  • Meetings and other group activities of student organizations;
  • Meetings hosted by, or led by staff and faculty.
  • Facility rentals, tabling, and other uses of campus spaces by approved non-St Olaf groups.
  • Speeches, performances and other events by outside individuals or groups invited by recognized student organizations."
Source Activities are especially protected when they have been officially scheduled (as the demonstration policy differentiates between scheduled and unscheduled activities). Source




Which types and elements of demonstrations/protests are explicitly prohibited?


These rules apply to events that were not officially scheduled with the college: "When an unscheduled activity conflicts with an event which was previously scheduled for the same time and space, the unscheduled activity shall be allowed to continue in its existing location until it must be relocated to allow for the prior scheduled activity or preparations for it.

  • Amplified music or microphone that has the purpose or effect of significantly interfering with other uses of a building is prohibited.
  • Free passage of pedestrian and roadway traffic into or around campus at all points must be maintained.
  • Ingress and egress to buildings and passage through buildings must also be maintained for the safety of all.
  • Distribution of materials such as leaflets must allow people to decline to receive the materials.
  • Organizers must remove all items and materials at the end of the demonstration.
  • The use of public streets for parades for demonstrations is subject to local laws and requires approval of the Northfield Police Department."




How are demonstrations on the college's property different to those off the college's grounds?


As a private institution, the college can decide on certain viewpoints that are not allowed to be publicly shared on college grounds. These are not specifically defined which implies that the college reserves the right to evaluate this for the case at hand. “St. Olaf College reserves the right as a private institution to prohibit certain forms of speech that are deemed contrary to the College’s mission, devoid of educational value and potentially harmful to the St. Olaf Community.” Source




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About The Resource

What is this resource? How do I use it?


This handbook serves to inform St. Olaf students about the status quo in regards to structures, resources, and power at the college. The goal is to help you understand how things are, empower you to access available resources, and give you the information you need to advocate for change effectively. As life at St. Olaf is very complex, this resource is far from complete. To submit more questions or information, check out the next question. BORSC is also here to advocate for you. You can always submit perspectives, concerns, and requests to the administration here.




Submit a Question, or Add Information


This handbook is a work in progress. Let us know what else you want to know, or add missing or updated facts here.





Faith and Religion

How is the college's leadership affected by St. Olaf's Lutheran affiliation?


President

  • The president of the college needs to be a member of the Evangelical Lutheran Church in America (ELCA): “The President shall be a member of the Evangelical Lutheran Church in America.” Source: College Bylaws Section 6.02
  • The bishop of the ELCA or a person designated by that bishop is to be involved in the search for and the vote on a new college president (but has no voting rights in other board matters). Source: College Bylaws Section 3.05
Board of Regents For context, 20% of the classes of 2022 and 2023 affiliate with the Lutheran church. Source: To Include is To Excel Religious Affiliation Primer All-college member meetings
  • At all college meetings, the presiding officer of the Church Council of the ELCA must be present. Source: College Bylaws Section 2.02




How were the college's chaplains chosen (both Lutheran and not)?


The hiring of each chaplain was done by a call committee or search team that consisted of St. Olaf College students, faculty, and staff without direct input from the ELCA.




How are the faith-related college activities and offices funded?


College Minstry

  • The College Ministry receives a budget allocation from the college’s unrestricted funds to fund its programs, activities, supplies, and furnishings, in addition to a couple of endowments.
The Lutheran Center for Faith, Values, and Community
  • The Lutheran Center was founded in 2019 after a significant gift from Regent Tim Maudlins.
  • The center is funded entirely by restricted funds, with many being for general purposes, and others are very specific.
  • The Lutheran Center funds the following positions: the Lutheran Center Director and Administrative Assistant, the Associate Chaplain for Muslim Life and the Associate Chaplain for Jewish Life, and student work positions in the form of Interfiath Fellows.
  • The Lutheran Center Fellow is a new opportunity for the Lutheran Center to host interfaith leader Eboo Patel with funding support from the NetVUE Vocation Grant.
  • Internship Support is a budgeting priority for the Center that offers funds for summer internships for students working in organizations that connect with the mission of the Center.




To what extent are religious students organizations consulted regarding faith-related programming and messaging?


Decisions regarding messaging and programming always occur in consultation with the student groups for which the College Ministry is associated. The Jewish Student Organization, the Muslim Student Association, and the St. Olaf College Student Congregation all have input over messaging and programming.




How is the college's faculty affected by St. Olaf's Lutheran affiliation?


Faculty members should take questions of religion seriously, and in some cases, Christian faith should be a requirement for hiring. “The faculty shall consist of persons who take serious questions about the relationship of religion to learning and who consider their work, and the work of the Corporation [St. Olaf College] in light of such questions. In some circumstances, Christian faith may be a bona fide occupational qualification, and the Corporation shall impose such a requirement when legal and appropriate.” Source: College Bylaws Section 8.02




Who governs the Lutheran center?


  • The center is directed by Deanna A. Thompson and governed by its Advisory Council and Steering Committee.
  • The Director and Administrative Assistant of the Lutheran Center are both members of ELCA congregations, and many members of the Advisory Council and Steering Committee are also affiliated with the ELCA.
  • Selections for the Advisory Council made via a vetting process in consultation with the chair of the Advisory Council, the Vice President for Mission, President Anderson, and the Director of the Lutheran Center.
  • Selections for the Steering Committee are made in consultation with the Director of the Lutheran Center and the Vice President of Mission, with the Interfaith Fellows automatically becoming members with their selection.




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Food

Who is in charge of the Cage?


Erin Kleeberger- The Cage Supervisor Email- erin.kleeberger@cafebonappetit.com Telephone- 507-786-3054




Who decides on the Caf Opening Hours?


Traci Quinnell- General Manager Email -traci.quinnell@cafebonappetit.com Telephone-507.786.3251




Who do I contact about dietary requirements at Bon Appetit?


Robin Preuss- Director of Operations Email-robin.preuss@cafebonappetit.com Telephone- 507.786.3059




What are the circumstances that allow me to go on a partial meal plan?


The college requires most studens to keep a full meal plan, as via decisions made by Residence Life and the Dean Of Students (Student Life Office): "If you live in a residence hall, you must have a full board plan. College policy permits students who are living on campus in the residence halls to choose from any of the three full board options. Students living in an honor house, living off campus, are student teaching, or doing clinicals through the Nursing Department are allowed to select the partial board option." Source: Board Options Other than that, you are only allowed to go on a partial (or no) meal plan if you have a medical condition which is harder to accomodate with the food options at the cafeteria. This is to be determined by the Disability and Access Services Office. Documentation Criteria for Accomodation Submission Form The documentation should be submitted by August 1. If you switch from a board option to a no board option within the change deadline, and you use your plan, you will be billed a pro-rated amount based on the amount that you use.




What resources are available for me if I am food insecure?


SGA and some dorms occasionally have food pantries, but Pamela can help students on a case-by-case basis. If you were food secure, contacting your class dean or Pamela could lead to a solution. The conventional wisdom on campus is that, since the meal plan is required, there is very little food insecurity on campus. There is also an institutional issue that most people who are food insecure are food insecure because they have gotten onto a partial/no-meal plan to save money for other necessities, when they technically shouldn’t be allowed to be on a partial meal plan. This can create a situation where food insecure people do not want to go to the administration in any way, because they don’t want to be forced onto a full meal plan they can’t afford.




How are the Bookstore opening hours determined?


Store hours are set by hours of productivity. Each term there is a review of which hours the store is most productive/active and when it is slow and the hours and staffing are adjusted accordingly. The manager is Chalee Follansbee. The bookstore can be contacted here.




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Financial Aid

How are financial aid packages calculated?


Student financial aid applications are viewed three times, usually by three different people. There is a file review stage, initial awarding stage and a final review. Financial aid packages start with merit scholarship info from the Admission + Fine Arts Departments. After we have that information, we look at the student’s eligibility for further aid from federal, state + institutional sources.




What happens when a student appeals a financial aid decision or requests more funding? Who makes the decision to increase, if granted?


If a student submits a request for additional financial aid, the first thing we ask is what has changed in the family’s financial circumstances. As we learn about what has changed for the family, there will usually be additional documents we have to request at that time. Once we have collected all of the relevant information, the financial aid officer will bring the student situation + documentation to the Financial Aid Appeals Committee where we will review the request. The typical timeframe for this process after we have all of the relevant information is 1-2 weeks.




In Fall 2020, the Financial Aid Department began providing more grant aid for international students to help cover costs of health insurance. How was this particular decision made? Was that process for this change typical of the department?


The expansion of grant aid for international students that occurred in Fall 2020 started in 2018. It started based on conversations with current students as they sought to find ways to cover these additional expenses (taxable scholarship + health insurance). It then took 12-18 months to listen to student feedback, gather the data, look for patterns, and then find a sustainable financial solution.




Are there any plans for significant changes to the Department planned at this time?


As of right now (February 2021), there are no significant changes to the Financial Aid Department at this time.




Who hires financial aid staff?


The Director of Financial Aid with help from everyone else in the Office. Staff from other offices may also assist with the process.




Do any students work in financial aid?


Yes. There are typically 7-10 student workers every year between Financial Aid and Student Accounts. They’re amazing and a ton of help!




How does the Financial Aid Department work with the Board of Regents?


The Financial Aid Department does not interact with the Board of Regents in most situations. The Vice President of Enrollment and Dean of Admissions and Financial Aid handle most Board interactions.




How did COVID-19 affect the Financial Aid Department?


The College still met 100% of demonstrated financial need for all students, and the Financial Aid Department worked with students to provide additional aid to those financially impacted by the pandemic.




What steps does the Financial Aid Department take to create more equity among students?


The Financial Aid Department set the student contribution from students experiencing homelessness to $0, and all full-time students are eligible to apply for emergency funding if they encounter financial hardship.




How can I reach out  about financial aid, bills, etc?


  • Questions about student bills or payments
  • Student Accounts Office
  • Email: tuition@stolaf.edu
  • Phone: 507-786-3296
  • Questions about financial aid
  • Email: finaid@stolaf.edu
  • Phone: 507-786-3019 or 1-877-235-8386
  • Fax: 507-786-6688




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Funding for EA

What offices or programs on campus can support me in paying for an event or oganizing programming?


General support

  • Academic departments for events with relevant topics
  • Student Organization Committee (SOC) for purpose-bound funding for official student organizations
By topic Health and Wellbeing
  • Wellness Center
Historically marginalized groups
  • Diversity Initiatives Support Committee (DISC)
  • Taylor Center
Political and social topics
  • Institute for Freedom and Community
  • Political Awareness Committee (PAC)
  • Taylor Center
Volunteering and service
  • Volunteer Network (VN)
Academic Departments
  • Many departments are willing to co-sponsor relevant events. It is best to reach out to the department chair or a professor in the department who is involved with a relevant topic to introduce an idea. You can find contacts by opening the department site and clicking "Faculty and Staff."
Institute for Freedom and Community
  • Students can apply for funding to create orgs/initiatives “whose activities promote the values of free inquiry and spirited expression, so that people with diverse points of view and values can study, discuss, and debate political and social issues in respectful environments”
  • Options of co-sponsoring and supporting events if events are in line with the mission of the institute (decisions about support would be make within a couple of weeks)
  • Pay attention to equity, e.g. if the College Republicans would get money, the College Democrats should also be supported
  • Input for their semester speakers is also seriously considered, but planning happens a number of months in advance
  • Contacts: Eric Grell - Assistant Director - grell1@stolaf.edu, Edmund Santurri - Director - santurri@stolaf.edu
Student Government Association
  • DISC: DISC was specifically created to support organizations of historically marginalized groups in funding and organization of events and experiences.
    • To receive funding, you need to be an official student organization under DISC and submit a budget proposal.
    • Apply to become an official student organization here. Apply to become an org under DISC here. Find the budget proposal form here.
  • PAC: PAC hosts events related to political and social issues, including poetry readings, film screenings, book discussions, political education and actions, workshops, lectures, and more.
    • Any student or organization can reach out to PAC to request a collaboration. Email the coordinator alias: pac-coordinator@stolaf.edu. The 2020-21 coordinator is Danely Quiroz.
  • SOC: Any student organization can apply for funds from SOC as long as the money is to be used for a specifc purpose. Find the form here. If your organization is not an official St. Olaf student organization yet, learn more here.
Taylor Center
  • Prompts students to submit ideas for programs or events to be hosted by the Taylor Center to their email or in person
  • Contact: taylorcenter@stolaf.edu
Wellness Center
  • Option to request programming from the Wellness Center if it is related to their general topics
  • Form on website that anyone can submit to → wellness center student workers will work on that, also in collaboration with the person
  • Student orgs can request wellness-swiped events
  • Event needs to be free and inclusive, accessible, supposed to give students new skills or educational tools, applicable to st olaf students
  • Email director directly, they review everything, schedule, take care of programming with the aid of student coordinator ( Jenny Ortiz)
  • They do also support initiatives, but overall have a more restrictive budget for programming




How can I get financial support for studying off-campus?


International & Off-Campus Studies

  • St. Olaf Scholarship for Off-Campus Study, need-based, up to $5000
    • No separate application necessary
  • St. Olaf Diversity Scholarship for Off-Campus Study, need-based, diverse backgrounds, up to $5000
    • No separate application necessary




Where can I get funding for a project (research, business)?


CURI

Piper Center
  • Ole Cup: Up to $10000 for entrepreneurial project




Where can I get funding for an un(der)paid internship?


Academic Departments

  • PACON Program: PACON Grant Award for Unpaid or Underpaid Internships, up to $4500

Piper Center
  • Johnson Family Opportunity fund: Competitive funding for high need students who are pursuing career-enhancing opportunities such as internships (unpaid or underpaid) or shadowing opportunities, or who are pursuing graduate/professional school and have expenses such as test registration and program application fees




What are ways to receive funding for volunteering/service initiatives?


Volunteer Network (VN)

  • You can request money from VN if you do so as a representative of a student organization under VN, that is, specifically decidated to service and volunteering activities. Find the form to apply for funding here.
  • If you are not an official student organization yet, you can apply to become one with the Student Organizations Committee (SOC). You can do so here.
Davis Projects for Peace
  • $10000 for a summer project that advances peace and conflict resolution anywhere in the world - more information here.




How can I get financial support during emergency situations?


Dean of Students

  • Emergency aid of up to $500 per year. Can only be taken if St. Olaf loans and other options are exhausted. Not for academic expenses
  • More information and application here.
Financial Aid Office
  • If your financial situation has changed signicantly, you can connect with any of the financial aid staff members to have your situation and your financial aid reassessed. You can book an appointment here or email the Financial Aid Office at finaid@stolaf.edu
  • "Special circumstances are situations beyond a student’s or families control that impacts the information reported on the FAFSA. Instances such as a change in household income, exceptional medical expenses and unforeseen educational expenses are appropriate examples for which your financial aid could be re-evaluated. Please allow two weeks for evaluation once the Financial Aid Office has received all documentation. Contact: Any financial aid counselor (finaid@stolaf.edu)" Source: Sources of Financial Aid Document by the Financial Aid Office




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Health

Who manages the Student Health Insurance Plan?


  • Health Services is not involved with insurance
  • Health Insurance is managed by Student Accounts
  • Student Accounts Contact Information
  • Location: TOH 134
  • Phone Number: 507-786-3296
  • Main Contact: Paula Mathews - Student Account Specialist
  • General Student Account Questions, Payment Plans, Student Refunds, Health Insurance: Waivers and Enrollments
  • Phone Number: 507-786-3296




Where can I get details on the St. Olaf Health Insurance Plan?





How can I get in touch with health services?


Contact via St. Olaf

  • Email: healthservices@stolaf.edu
  • Phone: 507-786-3063
St. Olaf Health Services in Northfield Hospital
  • Website: https://www.northfieldhospital.org/st-olaf-student-health-services
  • Location: Northfield Hospital + Clinics- Express Care Clinic
  • 706 Division St, Northfield Minnesota 55057
  • Phone Number: 507-646-6523 - Identify yourself as a St. Olaf student
Providers
  • Cuttle, Stephanie, PA-C
  • Sampson, Marie, NP




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Hiring and Firing

How does hiring and firing of board members work?


  • Qualified members may be elected to the board by a majority vote. Typically, they are suggested for election by other board members.
  • Board of regents members may be removed from the board with a two-thirds majority vote "with or without a cause".
Sources: College Bylaws Sections 3.04 - 3.08




How does hiring and firing of faculty work?


This usually happens via the respective department.




Can I work at the college if I don't have a work award?


Yes, there are some options. These are some options as compiled in a resource by the Financial Aid Office: "Working on campus without a need based work award:

  • Alumni, Parent Relations: Alumni, Parent Relations-- hires students without a work award for events such as Reunion Weekend. Contact: Kelly Vikla ( vikla1@stolaf.edu )
  • Center for Advising & Academic Support the Center for Advising & Academic Support hires students without student employment awards in specialty jobs, e .g. organic chemistry Supplemental Instruction (SI) leader. Contact: Nayeli Trujillo ( lazaro2@stolaf.edu )
  • Piper Center for Vocation and Career: The Piper Center occasionally hires peer advisors who do not have a work award. Contact Thando Kunene ( kuene@stolaf.edu ).
  • Employment outside of the student work award: -Bon Appetit--jobs available for students without a work award. Contact: Robin Preuss (preuss1@stolaf.edu)"




Why could I as a student worker get fired?


You could get fired immediately for any of the following:

  • Using, or being under the influence of drugs and/or alcohol during your work shift
  • Dishonesty or theft
  • Breaching confidentiality agreements
  • Willful and unauthorized destruction or abuse of property
  • Improper use of a timecard, falsifying hours worked
  • Any act of physical violence
  • Violations of the law
For offenses that are deemed less serious, this would be the order of disciplinary action: Types of disciplinary action:
  • Verbal Warning
  • Written Warning
  • Final Written Warning
  • Termination




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Investments

Who decides on the college's investment policies?


  • The Investment Committee of the Board of Regents is in charge of the investment strategy and therefore decides on policies of what to invest and what not to invest in: "The committee is responsible for monitoring investment results, overseeing compliance with the investment policies, and adjusting policies as needed due to changes in the environment or needs of the college." Source: Investment Committee Charter
  • You can find the current investment policy here.




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Music

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Platforming

Who has a say in which types of topics and viewpoints are relayed by the IFC?


  • Responsible for programming: Director Edmund Santurri
  • Mission is shaped by the donors, as is clearly stated in the Institute Advisory Board section: “The Institute Advisory Board, appointed by the Chair of the College’s Board of Regents, advises the Director of The Institute with a particular eye to ensuring that The Institute fulfills its mission and thus honors the agreements made with the donors who support its work.” Source: Institute for Freedom and Community / About / Leadership




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Athletics

Who is part of the recruitment process for student athletes?


Head coaches (assistant coaches on some teams) as well as current athletes.




Based on what do students get recruited?


  • Different for every sport
  • Recruits for need (position/event)
  • Only fills spots they need but generally holds big rosters




How are recruitment in athletics and admission to the college related?


  • No influence on financial aid
    • Not like with music, where there are specific scholarships
  • No influence on admission recruitment
  • No preferred admissions at St Olaf
  • No extra money for athletics at St Olaf
  • Works with admissions so they know who is already in contact with St Olaf




Where does St. Olaf recruit athletes from?


  • Areas: MN, IW, Illinois, CO, WA, Idaho
  • Different teams contact different areas; FB- FL, TX
  • Recruits based on connections and lack of DIII school




How does St. Olaf recruit?


  • Marketed as “high end academic opportunity to continue your sport”
  • Look at academics before athletics
  • Ball sports: showcases/shootouts and club system
  • Track/Cross Country: state rankings, students in database “CRM”
  • High school coaches
  • Coaches talk to admissions counselors to reach out to applicants
  • Campus visits
  • Overnights
  • Team standards
    • Some teams don’t allow walk ons due to limited space/budget
    • Some teams do tryouts
  • Package of names, GPA, sports stats of applicants
  • Tries to have geographic diversity




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Residence life & Housing

Who should I contact about a housing issue?


  • Roommate issues may be brought to your JC/RA or the AC if needed




Who should I contact if I need to report an urgent concern (danger, illegal substances, medical emergency, etc)?


  • Call 911, Public Safety (507-786-3666), or contact the staff member (JC/RA) on duty.
  • The JC/RA can walk you through the process of reporting.




Who should I contact if I need to report a conduct violation/infraction (noise, alcohol, community pledge, etc)?


Contact your JC/RA. Depending on the severity of the situation, it may be brought to the AC and Class Dean.




Who determines the Residence Life staff?


All ResLife applicants are selected through an interview process involving all five ACs and Joshua Lee (Assistant Dean of Students). Student Hall Coordinators will also have Pamela McDowell as a part of their interview process.




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SGA

What are the programming branches of SGA and what are they responsible for?


  • The four programming branches are the Political Awareness Committee, Music Entertainment Committee, After Dark Committee, and the Student Activities Committee
  • Most typically, they
    • Invite speakers
    • Invite musicians
    • Host Pause dances
    • Organize trips to off-campus events




What are the other branches and what do they do?


Board of Regents Student Committee

  • Presents on the student perspective to the Board of Regents
  • Has regular meetings with the members of the Presidential Leadership Team to relay information both to and from students
  • Serves as educational resource to the student body (for instance, through this Student Self Advovacy Handbook)
Diversity Initiatives Support Committee (DISC)
  • Give organizational support and funding to organizations that represent historically marginalized groups
Student Organizations Committee (SOC)
  • Approve budget requests of student organizations, as well as funding requests for specific events
  • Approve new student organizations
The Pause
  • Staff and organize everything surrounding the student-run Pause restaurant
  • Coordinate and take bookings of the Pause spaces, including the Lair and the Mane Stage




Who sets the criteria for what is an official student organization? What difference does it make?


  • Official student organizations must be recognized by the Student Organizations Committee (SOC), Diversity Initiatives Support Committee (DISC), or Volunteer Network (VN). Any group looking to be officially recognized as a student organization must submit a request to the appropriate branch.
  • Being an official student organization comes with specific privileges, such as access to the Poster Room in the OSA, ability to reserve rooms and tabling on 25Live, and the ability to request funding from SGA.




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Transportation

What are my options for a ride from campus into Northfield?


  • Hiawathaland Transit – Dial-A-Ride (866-623-7505): must schedule in advance, free with student ID
  • Health Services Shuttle (507-301-4818): must schedule 20-30 minutes in advance, transportation for medical related appointments, free with student ID
  • College Vehicles: only available to official student organizations, minimum $25 fee, charged by mileage




What are my options for a ride from campus to MSP Airport/Twin Cities?





What is the difference between the Parking Office and Public Safety?


  • The Parking Office (Business Office) is responsible for the following:
    • Registration, payment, and distribution of permits
    • Lot assignment based on capacity
    • Permit dates
    • Appeal process
    • Citation/fine collection
    • Student billing
  • Public Safety is responsible for:
    • Enforcement of parking regulations
    • Parking policy updates




What is the current parking policy?


The core of the policy has always been St. Olaf is a residential campus and parking has to be regulated. With the significant increase in internships, student teaching, nursing practicums and off-campus work, the demand for student parking has increased. Lots that were built for spectator parking are now used primarily for student parking.




When is the parking policy updated/changed?


  • Annually, however, normally, the policy does not change much except when new parking lots become available or when technology allows streamlining processes (i.e. online registration and appeals, online billing and permit payment, etc).
  • As situations/circumstances change, the College will modify the policy when possible but must always balance any changes with capacity.




Who can change the parking policy?


  • Most recently, Fred Behr (behr@stolaf.edu), Director of the Department of Public Safety, is responsible for making changes to the parking policy in consultation with other colleagues on campus.
  • Over the years, there have been committees and task forces formed, composed of students, faculty and staff, to examine the parking policy and make any necessary changes.




How has the parking policy changed due to COVID-19?


Visitor passes have not been issued since the campus is closed to the general public. Additionally, parking enforcement was more relaxed Fall Semester, although all students, faculty, and staff were still required to have a current permit to park on college property. As we move into the Spring semester and we reach residential capacity, public safety will enforce the parking policy to manage parking for students, faculty and staff.




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